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Bidder documents

As part of registering, you acknowledge and sign the documents the selling agency requires for that property. These are a normal part of bidding at an Australian property auction — Verabid just makes them digital so you can complete them in a few minutes instead of on paper at the door.

What documents are there?

It varies by property and agency, but typically includes:

• Auction terms & conditions acknowledgement — you confirm you’ve read and accept the conditions the property is being sold under.
• Bidder authority / registration — confirms who is bidding and in what capacity (yourself, an entity, or on behalf of someone).
• Guarantee & indemnity — required for some entity types. See the dedicated guide.

The exact wording is set by the agency and includes details specific to the sale (for example, the deposit percentage, settlement period, and vendor’s solicitor). Read each document — they’re shown to you in full before you sign.

Acknowledging vs signing

Each document has two parts:

• Acknowledge — you tick to confirm you’ve read and understood it.
• Sign — you draw your signature on-screen. One signature can cover a group of related documents.

You can’t submit your registration until every required document is both acknowledged and signed.

Is signing on-screen legally valid?

Yes. Electronic signatures are recognised under the Electronic Transactions Act. When you sign, Verabid records your signature along with the time it was made, creating a durable record of exactly what you agreed to and when.

If more than one person has to sign

Where the entity needs additional parties — co-directors, trustees, beneficial owners, or the person you’re bidding for — each of them receives an SMS invitation to verify their identity and sign their part. Your registration moves to the agency’s review queue once everyone has finished.

Can I review what I signed later?

Yes — your signed documents are retained as part of the registration record. If you need a copy, ask the agency or contact support.

This is general information, not legal advice

Bidder documents are legally binding. If you’re unsure about anything in them — deposit, settlement, special conditions — get advice from your solicitor or conveyancer before you sign.